The document signer mustpersonally apear before the Notary at time of notarization -- not before, not after. A telephone call from the signer, or the Notary's familiarity with a signature, is not personal appearance.
The Notary mustidentify the signer through either (1) personal knowledge or (2) vouching of personally-known reliable, uninvolved witness who is under oath, or (3) current government-issued ID card with photograph, signature and physical description.
The Notary must be impartial and disinterested and not notarize a document bearing Notary's name or signature, or that of Notary's spouse or relative, or document which will in any way benefit the Notary.
The Notary mustmake a record of each notarization and require document signer to affix signature -- and, if necessary, thumbprint -- in official journal of notarial acts.
The Notary musthold and scan document to note unfilled blanks and glean information (title, name of signer[s], number of pages, etc.) for recording in journal of notarial acts.
The Notary mustnot certify a copy of a birth certificate or other vital record or of a recordable document such as a deed. Copies of these documents must be issued only by the appropriate public records custodian.
**Published by the National Notary Association, 9350 De Soto Ave., Chatsworth, Calif., 91311-4926,